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Inspections are the early-warning system of property management, and the entry condition report is its foundation: a dated, photographed record of the property's condition that every later conversation references. Routine inspections — typically every three to six months, always with proper written notice — catch the small problems while they are cheap: a leaking tap that becomes a plaster claim, a mould patch that becomes a health complaint, an unauthorised pet that becomes a tribunal exhibit. The exit inspection then compares directly against the entry report, room by room, so the deposit conversation starts from shared evidence rather than competing memories. This guide sets out the inspection rhythm and the paperwork habits that make it effortless.
The inspection system that protects landlords — dated entry condition reports, sensible routine inspections and the exit walkthrough that prevents deposit disputes.
Typically every three to six months in most jurisdictions, always with written notice of the required period — often 24-48 hours. Inspecting more often or with less notice breaches the tenant's right to quiet enjoyment and weakens your position in any later dispute.
Because every deposit dispute is decided against the property's condition at handover. A dated, photographed entry report signed by the tenant is the baseline that proves what changed during the tenancy — without it, 'it was like that when I moved in' is as valid as your version.
It helps enormously. Walking the property together against the entry report means new damage is noted on the spot with the tenant's agreement, and the notes become a signed record that prevents most disputes before they start.
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